Use of a tool for task ("to-do") management for me is a necessity. I have tried many, many approaches. Every once in a while I also look at new tools, to see whether I can improve my current way of working. The approach I have been using since a couple of years, with minor fixes, turned out to be extremely useful. At least for my way of working. I recently gave another extensive look at similar tools, but could not find anything better. I use Remember The Milk (RTM) . I keep my to-dos separate in two lists: "Home" and "Work". This granularity is adequate to my needs. I occasionally create to-dos directly on the RTM web site, but in most cases I transform either an email (GMail) or a note ( Evernote ) to a to-do with very few clicks: By tagging an email in GMail with a special label (either "Automator-Home" or "Automator-Work"). By sending an email from GMail to myself, at a special destination address. The address is in my co...